Privacy Policies | Erw Fawr OPC

Last Updated: 11th March 2020

This Privacy Policy governs the collection, storage and use of personal data collected by us, Erw Fawr Outdoor Pursuits Club, when you register and create a Site Member Account using our website at Wix.com (the "Website"). It provides you with details about the personal data we collect from you, how we use that personal data and your and their rights to control our use of personal data. Please read this Privacy Policy carefully. By visiting this Website and using any of the site's functionality (the "Services"), you confirm that you have read, understood, and agree to this Privacy Policy in its entirety. If you do not agree to this Privacy Policy in its entirety, you must not use the Services.

Any capitalized terms not defined herein have the meaning set forth in the Website’s Terms of Service, which can be found on the efopc.com website here.

1. Who we are

For the purpose of the Data Protection Act 1998, the data controller is the Website Member Data Owner. We respect the right that you and members of this website have to privacy and will only process personal data you provide to us in accordance with the Data Protection Act 1998, the Privacy and Electronic Communications (EC Directive) Regulations 2003 and other applicable privacy laws including the UK Government's enactment of the General Data Protection Regulation (GDPR) - which came into force on May 25th, 2018. GDPR aims to protect the fundamental right to privacy and the protection of the personal data of European Union (EU) citizens, but as the UK has now left the EU, the UK government is preparing a law which will cover these regulations. Until this law is enacted, we will adhere to the EU version of GDPR.

Important:

If you have any questions about how we collect, store and use personal data, or if you have any other privacy-related questions, please e-mail us at: erwfawr@btinternet.com.

2. An important note about children

We do not and will not knowingly collect information from any unsupervised child under the age of 13. You must not create or attempt to create any Group that allows or encourages use or registration by any unsupervised child under the age of 13. If you are under the age of 13, you may not register with any Group or use any of the Services unless you have the consent of, and are supervised by, a parent or guardian.

3. The personal data we collect

When you access, use and browse the Services on the Website (including when you submit personal data to us through data entry fields on the Services) or when you contact us, we may collect the following information:

The email details of site members, as the logon identifier for the Website.
Any other personal data that you choose to upload to or post on the Services, including on your Account Page, details included in the Cottage Booking Form, photographs and other personal details.
In addition, we may collect anonymised details about visitors to our Services for the purposes of aggregate statistics or reporting purposes. However, no single individual will be identifiable from the anonymised details that we collect for these purposes.

5. How we may store and use information

We may collect, store and use personal data listed above relating to you for the following purposes:

To make the Services available to you.
To complete any requests you make through the Services and to provide services that you request.
To further develop and improve the Services.
To maintain and support any site member account that you have with us.
To include (or to permit the inclusion of) advertising within the Services of Wix.com products, in accordance with our Website Plan (Basic Service).
Where we have obtained consent from you to contact you with communications (including by e-mail) which we think may interest you.

We will not disclose, sell or rent personal data about you to any third party.

If you consent to communication by email but later change your mind, you may contact us and we will cease any such activity.

We may also disclose personal data about you where we are required to do so by applicable law, by order of a court, by a governmental body or by a law enforcement agency. We may also disclose personal data about you in the context of investigating or reporting any issue arising in connection with activity by you or content supplied or purporting to be supplied by you, to you or on your behalf that we reasonably believe could be unlawful or otherwise in breach of our terms of service.

7. IP Addresses and Cookies

We will not collect information about your computers or use cookies on this Website to collect information about you.

8. Security

Whilst Wix.com (our Website hosting platform) takes appropriate technical and organizational measures to safeguard the personal data that is stored on their platform, no transmission over the Internet can ever be guaranteed secure. Consequently, please note that we cannot guarantee the security of any personal data that you transfer over the Internet to us.

9. Your rights

You have the following rights:

The right to ask us to provide you with copies of personal data that we hold about you at any time, subject to a fee specified by law (currently £10).
The right to ask us to update and correct any out-of-date or incorrect personal data that we hold about you free of charge.
The right to ask us to delete the personal data we hold about you, and
The right to opt out of any communications that we may send you.

10. Third party sites

This Privacy Policy applies to any personal data that we collect about you that we host on the Services. However, this Website contains links to other third-party websites (such as Google Maps) over which we have no control. Please note that this Privacy Policy applies only to the personal data that we collect through the Services and we cannot be responsible for personal data that third party website operators may collect, store and use through their independent websites. You should always read the privacy policy of each website you visit carefully.

11. Privacy Policy Updates

Any changes we make to our Privacy Policy in the future will be posted on this page.

We reserve the right to modify this privacy policy at any time, so please review it frequently. Changes and clarifications will take effect immediately upon their posting on the website. If we make material changes to this policy, we will notify you here that it has been updated, so that you are aware of what information we collect, how we use it, and under what circumstances, if any, we use and/or disclose it.

Privacy Policies - Questions and Answers

1. What type of information do you collect?

We will receive, collect and store any information you enter on this website. This includes all personally identifiable information (including name, email, password, communications) entered by you (see your membership page for details) and other contact details provided when using the subscription and/or the Booking Form.

We may also collect other personally identifiable information (including name, email, password, communications), comments, feedback, reviews, recommendations, and personal profile.

In addition, we collect your login e-mail address, password and email history.

2. How do we collect information?

When you register as a site member, make a cottage booking on our website, or use any of the mechanisms for contacting us or subscribing to services, as part of the process, we collect personal information you give us such as your name, Photo, address and alternative email addresses. Your personal information will be used for the specific reasons stated below only.

3. Why do you collect such personal information?

We collect such Non-personal and Personal Information for the following purposes:

To provide and operate the Services provided on this website.
To provide updates to Erw Fawr OPC Club Member's contact details (such as home address, email and telephone number) as maintained on other computers used by the Erw Fawr Outdoor Pursuits Club Committee, but only for the purposes of managing the club's membership.
To provide the Website members with ongoing customer assistance and technical support.
To be able to contact Website Visitors and Members with general or personalized service-related notices and communication messages.
To create aggregated statistical data and other aggregated and/or inferred Non-personal Information, which we may use to provide and improve our respective services (provided on this website and in general by the Erw Fawr OPC), and
To comply with any applicable laws and regulations.

4. How do you store, use, share and disclose your site visitors' personal information?

Our Website is hosted on the Wix.com platform. Wix.com provides us with the online platform that allows us to provide our services to you. Your data may be stored through Wix.com’s data storage, databases and the general Wix.com applications. They store your data on secure servers behind a firewall.

5. About Wix.Com Data Storage and Data Transfers

Wix.com is a Processor for our site-visitors’ data. This means that Wix will only process our site-visitors’ data following our instructions and on our behalf. Wix.com will not process our site-visitors’ data for their own benefit. For more information about Wix’s obligations as a data processor for our customer data, see Wix’s Data Processing Agreement

Wix can store our site-visitors' data in a number of locations. Site-visitors ́ personal information may be stored in data centers located in the United States of America, Ireland, South Korea, Taiwan and Israel. They may use other jurisdictions as necessary for the proper delivery of our services and/or as may be required by law.

Wix Statement on Data Protection can be found on their website here. The following is an extract taken on 11/03/2021.

[ Wix is a global company that respects the laws of the jurisdictions it operates within. The processing of the User Customer Data may take place within the territory of the European Union, Israel or a third country, territory, or one or more specified sectors within that third country, of which, the European Commission has decided that it ensures an adequate level of protection (transfer on the basis of an adequacy decision).

Important:

Any transfer to a third country, outside the European Union, that does not ensure an adequate level of protection according to the European Commission, will be undertaken in accordance with the Standard Contractual Clauses (2010/87/EU) set out in Appendix 1 of the Wix Data Processing Agreement (DPA)

The security of sensitive data is of extreme importance to Wix and we are 100% committed to data protection. See all the security certifications received by Wix.com.

We do not currently provide any services which require adherence to PCI-DSS standards (such as online payment of the club's membership or cottage booking fees). ]

There will be no disclosure of your personal information or website history stored on this site to any third party, other than as previously outlined to the Club's Membership Manager.

6. How do you communicate with your site visitors?

We may contact you to notify you regarding your account, to troubleshoot problems with your account, to resolve issues with a cottage booking, to poll your opinions through surveys or questionnaires, to send updates about the Erw Fawr OPC, or as otherwise necessary to contact you to enforce our User Agreement, applicable national laws, and any agreement we may have with you. For these purposes we may contact you via email, telephone, text messages, and postal mail.

7. How do you use cookies and other tracking tools?

Wix.Com uses essential/functional cookies to provide the Services on our Website. These do not all an individual to be identified. Click here to view which essential/functional cookies are stored by Wix on the site visitors' computer.

We do not use any third-party services (such as Google Analytics or other applications offered through the Wix App Market) that place cookies or utilize other tracking technologies through Wix´s services.

8. How can your site members amend or delete their personal details?

If you would like to: access, correct, amend or delete any personal information we have about you, you are invited to contact our Website Member Data Owner (Contact : Erwfawr@btinternet.com)